Not just an SOP software.
Processes you can trust.
Your team deserves more than stale PDFs. Standardize how work gets done — with SOPs teams actually follow. Centralize processes, manage change proactively, and give teams one place for trusted answers with Trainual.
10,000+ teams use Trainual to reduce process errors and keep teams aligned with company-trained AI.
AI-powered process and SOP management at scale
Everything your team needs to know — documented, assigned, and tracked in one platform.
One single source of truth for how work gets done
Prevent mistakes before they happen with a single system to document and standardize processes. Trainual keeps work consistent as roles evolve and locations grow with personalized AI to help create, organize, and instantly surface the right answers. Clear ownership, version control, and automatic updates ensure processes don’t drift or break as the company scales.
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Instant answers you can rely on
Save time and eliminate guesswork when teams need answers fast. Centralize processes and policies into a single, searchable source of truth, with conversational AI-powered search making answers accessible 24/7. Built-in version control, ownership, and history make it easy to audit changes and ensure everyone follows the same approved standards.
Policy management made easy
Know exactly who’s following procedures — and where gaps exist. Assign them by role, track progress, and maintain compliance with real-time reporting that shows exactly who’s completed what. Leaders get clear visibility without manual follow-ups, and teams stay accountable as expectations are consistently reinforced.
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Hands-on support from our team to yours
Get live quickly with built-in templates, guided rollout, and hands-on content migration. Our implementation team works directly with you to move existing policies, SOPs, and documentation into a structured system — so processes actually get adopted, not just transferred.
AI infrastructure that powers the way you work. Trusted by teams everywhere.
Get teams productive faster, reduce costly errors, and ensure internal documentation is actually followed—not just stored.
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Trainual vs. traditional SOP software
See how we stack against legacy SOP management systems and process documentation tools — and why Trainual beats the competition every time.
Here's how Trainual saves you money
Just input employee salaries to calculate how much time and money you’ll save (by paying employees to work instead of train) when you decrease employee onboarding time from 30 days to 15 days.
And remember: That’s not even counting the cost you’re saving with fewer employee mistakes (in some cases, this could be literally millions). Plus, a strong onboarding process (AKA, Trainual) has been found to...
—improve new hire retention by 82%
—improve new hire productivity by over 70%
—improve the business profit margin by 24%
The calculator estimates how much time and money your managers spend training employees and fixing avoidable mistakes. It combines national hiring and training benchmarks with your inputs — like how many people you’re hiring or promoting, how many managers help with training, and their average pay.
From there, it calculates the hours typically spent onboarding, ramping, retraining, and correcting errors, and shows how much time, money, and team capacity you can reclaim by using Trainual’s AI-powered training and documentation to reduce manual work and speed up learning.
Frequently Asked Questions
Get answers to our most commonly asked questions.
The timeline varies based on your team size and how much content you have, but most teams roll out Trainual in just a few weeks thanks to our dedicated customer support ensuring your process standardization system is built to be adopted.
Every new customer receives dedicated implementation support to ensure a smooth and successful rollout. You'll be paired with an experienced implementation specialist who collaborates with your key stakeholders over your first 4–6 weeks.
This hands-on service includes:
- Migrating and organizing your existing content
- Structuring your Trainual account for optimal usability
- Building a tailored rollout plan based on your goals
- Accelerating adoption with expert-led guidance
Our goal is to get your team’s knowledge management tool up and running confidently — faster, and with less friction.
Yes! Trainual connects with tons of popular tools to streamline standard operating procedures — without forcing you to reinvent your workflow.
You can sync your HRIS and payroll platforms like Gusto, BambooHR, and Zenefits to automatically add new hires and keep your employee directory up to date.
With single sign-on (SSO) support, your team can log in securely using tools you already trust — like Google, Okta, or Microsoft Entra.
And with Zapier or webhooks, you can automate tasks between Trainual and thousands of other apps in your existing stack.
Yes! Trainual is built with enterprise-grade security to ensure your company’s data is safe, private, and fully protected.
All data is encrypted in transit and at rest, and stored on PCI Level 1 compliant servers with daily automated backups. Our infrastructure is hosted on Google Cloud Storage (GCS), known for its top-tier security protocols.
You can further secure access with single sign-on (SSO) through providers like Okta and Microsoft Entra, helping you manage identity and authentication more efficiently.
Trainual is also SOC 2 Type 2 certified. When you move forward with an Enterprise plan, you can request access to all SOC 2 documentation. We follow best practices for data privacy and protection, and continue to enhance our security posture.
Book a quick demo with our team, and we’ll walk through your needs and decision timeline together. You’ll get a hands-on look at how Trainual works for your team – so you can feel confident before making any commitments.
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