Looking for a platform to document your business policies, processes, and standard operating procedures (SOPs) in a single source of truth? You may have stumbled upon two seemingly great options: Trainual and Whale.
There are quite a few similarities between the Trainual and Whale platforms. But more importantly, there are crucial differences that will impact the way these softwares will support your team. So, as you evaluate the capabilities and limitations of each tool, consider all the need-to-haves that are important to you (and all the nice-to-haves that would make your work life even easier).
👉 So, which is better: Trainual or Whale?
If you’re looking for a one-sentence answer, you’ll want to go with Trainual.
Trainual is a more comprehensive tool for company knowledge and training with features that Whale doesn't have, like role and responsibility documentation; employee directory and org chart builders; public content sharing for freelancers, applicants, and prospects; and the ability to add e-signature requirements to policies — all at a lesser cost. Plus, they have many additional resources, like implementation support, and an award-winning customer service team that’s only an email or chat away. Sound like what you’re looking for? Start a free 7-day trial now.
Before we get into the specific differences between platforms, let’s get a high-level picture of what they do. Both Trainual and Whale give business owners, operational managers, and other organization leaders the opportunity to document company information, making it accessible to the whole team.
Both tools offer a wide range of features to help businesses streamline their training processes. You’ll find similar experiences with the following features, available in both Trainual and Whale:
Now with the big similarities out of the way, let’s take a dive into the larger variations between the two that may make one better suited for your small-to-medium-sized business than the other.
It’s worth noting that there are some features that technically both Trainual and Whale have, but where the experience varies drastically (often, in favor of Trainual). Here are some examples:
Now, let’s get to the meat and potatoes of this comparison: The crucial feature differences. What Trainual has that Whale doesn’t (and vice versa).
Trainual and Whale both offer powerful features to help businesses grow and scale, but Trainual stands out with several value-adds like customizable SOP templates, progress tracking analytics, automatic bulk-content assignment options, and team connectivity — just to name a few. With these advantages at hand, let's take a closer look at the features of Trainual.
Trainual is a comprehensive solution for entrepreneurs and leaders who want to grow and scale their businesses by generating reusable onboarding and training materials, making people-centric decisions, and documenting SOPs and processes so the company runs like a well-oiled machine. Its features uniquely crafted for small-to-medium-sized businesses make it the perfect tool for companies with anywhere from less than 10 employees, all the way up to 5K (though most teams that use it have between 25 and 100 employees).
Let’s go over the features that this Whale alternative has over its competition.
When your small business composition is constantly changing (via hiring, promotions, role changes, and so on) you need to help your team members keep it all straight. So it’s no surprise that many small-to-medium-sized businesses want solutions in their business playbook.
While Whale is solely a documentation platform, Trainual offers more long-term strategies to success — AKA, systems that invest in your people. Here are some built-in resources Trainual uses to foster team connection:
In Trainual, you have all the control. You can make any policy or process available to people outside of your account in your content settings. Just think of the possibilities:
If you’ll ever need to share company information with people outside your organization, you need public content sharing.
If you have a Google Doc with existing company documentation, you’re already on your way to getting it migrated over to Trainual. With the Trainual Chrome extension, you can transform your Google Doc into a Trainual process or policy in a couple of clicks! Yup, images included.
Part of the reason you’re going digital is so you can throw away your outdated paper forms. And Trainual takes that a step further, giving you documented, digital proof that your team understands and agrees to the policies that keep them safe, accountable, and aligned.
When you require your team to sign on the (virtual) dotted line they’ll make your onboarding and training processes even smoother. Here’s how:
If e-signatures are non-negotiable for you, this Whale alternative will be your best bet.
Chances are you’re either:
Sound familiar? Then you need the Trainual Delegation Planner.
The Trainual Delegation Planner is your snapshot of where employees should — and shouldn’t — spend their time. Helping you build a more engaged and productive team, optimize resources, streamline operations, and so much more.
Here’s how the Delegation Planner works:
If you wanna put away those sticky notes and whiteboard markers, you'll wanna go with Trainual — it's the only playbook-building software with a built-in delegation tool.
Think of a process you’d like to document. Got it? Now picture it outlined in an easy-to-follow visual guide that captures each step from start to finish. Wanna see this in action? Build an interactive, dynamic flowchart right in Trainual!
🚨 Spoiler alert: You’re about to forget everything you thought you knew about flowcharts. By mapping your flows where all your business knowledge is centralized, you can link people, groups, and more training right where they’re needed most.\
When you create a flowchart in Trainual, you can:
Trainual’s top-notch customer experience team provides every customer with a multitude of resources and ongoing support. Here are just a few of the unique levels of support they provide:
At the end of the day, from a perspective of resources and ongoing support Whale doesn’t even come close to the level of customized care Trainual offers every customer. So If customer care is important to you, Trainual is the clear winner here.
The pricing comparison between Trainual and Whale is an important factor to consider when deciding which platform to choose. And deciding which platform (and plan) is right for your business requires careful evaluation of the features offered by each.
With Whale, you pay a specified price per user (per month or year), meaning your price will continually fluctuate as you add and remove seats from your account to reflect your changing team composition. With Trainual, you pay one set price for a range of users.
Let’s get into the pricing differences between Trainual and Whale.
View Whale’s pricing model at https://usewhale.io/pricing.
After comparing plan options side by side, you’ll find that Trainual takes the cake with its all-around lower pricing and more feature inclusions per plan. But let’s get into the specific plans you’ll want to go with depending on your goals and ideal price point.
You don’t want the fluff, you want the facts. We got you.
Trainual’s pricing adds up to $250 per month for up to 25 employees, $275 permonth forup to50 employees, and $419 per month for up to 100 employees (when you pay annually). You can also go unlimited if you have more than 100 employees (just talk to sales and they’ll give you a deal 😉). That means you’re looking at as little as $4.19 per month per employee for every feature Trainual has available.
Whale is more of a nickel-and-dimer, if you will. Offering four different plan options, and giving you more features the more you pay. Their cheapest paid plan is $8 per user per month (when you pay annually). Unfortunately, this plan doesn’t give you access to quizzes (um, what?), content translation to other languages, integrations, and more — all of which you get on all Trainual plans. Plus, you have a limited number of trainings you can create. Even if we look at their most expensive paid plan, you're getting less features and support than you will with any of Trainual’s plans. (See the above feature list!)
It’s important to note that at a first glance of Whale’s pricing page, you might assume that their Free plan is your best bet since, hey, it’s free. The catch? You only get up to five users and are limited on the amount of policies and processes you can document. Not ideal for growing teams that need to document everything about their business, keep track of who’s seen what, and send out quizzes to test knowledge retention. So let’s move on.
Whale’s “Essentials” plan ironically doesn't give you half of the bare minimum. AKA, you don’t get visibility of employee onboarding or training progress.
The problem is that Whale plans provide no accountability. You’re left wondering things like: “Did everyone see our new Work From Home Policy?” and “Did our support team read our Customer Escalations Process — or are they doing things the wrong way?” And unfortunately, you’d be out of luck. Because you need advanced tracking, in-depth reporting, and ideally e-signatures for team accountability (which are only available in Trainual).
When looking for an “essentials-only” playbook builder, you need unlimited documentation, plus testing, tracking, and reporting — at a minimum. And no matter which Trainual plan you choose, you’ll get each of those accountability-boosting basics — features that show your entire team’s progress at a glance, give in-depth training reports for individual employees, and multiple-choice and written response testing options. Not to mention, when you choose any Trainual plan, you get playbook-building add-ons beyond advanced testing, tracking, and reporting. You get a roles and responsibilities builder; a team directory; built-in screen recording; and even personalized setup support. Plus, the ability to share content with anyone, make content discoverable for the whole team, add e-signatures to policies, set due dates on assignments, and more!
Small-to-medium-sized businesses with 25 to 100 employees typically want to have as many features as are available. After all, if they’re going to put in the effort of building a business playbook, they want to get the most out of it. So they opt for a Trainual plan based on their team size. Which not only gives them more features than Whale’s top-tiered plan — but often offers them a lesser cost!
Now that you understand the feature and pricing differences between Trainual and Whale, you have everything you need to make an informed decision about which platform to go with.
When deciding between Trainual and Whale, it’s important to envision what your business playbook will look like in each platform. And ask yourself if it will adequately meet the specific needs of your unique business.
👉 Choose Trainual if:
👉 Choose Whale if:
Ultimately, Trainual has way more features, provides better customer support, and has been intricately built to help you keep your whole team informed and connected. And again: It’s (astonishingly) often times the cheaper option.
Are you an entrepreneur, founder, manager, or operational leader looking to scale your business? Sign up for a free 7-day Trainual trial today.
Looking for a platform to document your business policies, processes, and standard operating procedures (SOPs) in a single source of truth? You may have stumbled upon two seemingly great options: Trainual and Whale.
There are quite a few similarities between the Trainual and Whale platforms. But more importantly, there are crucial differences that will impact the way these softwares will support your team. So, as you evaluate the capabilities and limitations of each tool, consider all the need-to-haves that are important to you (and all the nice-to-haves that would make your work life even easier).
👉 So, which is better: Trainual or Whale?
If you’re looking for a one-sentence answer, you’ll want to go with Trainual.
Trainual is a more comprehensive tool for company knowledge and training with features that Whale doesn't have, like role and responsibility documentation; employee directory and org chart builders; public content sharing for freelancers, applicants, and prospects; and the ability to add e-signature requirements to policies — all at a lesser cost. Plus, they have many additional resources, like implementation support, and an award-winning customer service team that’s only an email or chat away. Sound like what you’re looking for? Start a free 7-day trial now.
Before we get into the specific differences between platforms, let’s get a high-level picture of what they do. Both Trainual and Whale give business owners, operational managers, and other organization leaders the opportunity to document company information, making it accessible to the whole team.
Both tools offer a wide range of features to help businesses streamline their training processes. You’ll find similar experiences with the following features, available in both Trainual and Whale:
Now with the big similarities out of the way, let’s take a dive into the larger variations between the two that may make one better suited for your small-to-medium-sized business than the other.
It’s worth noting that there are some features that technically both Trainual and Whale have, but where the experience varies drastically (often, in favor of Trainual). Here are some examples:
Now, let’s get to the meat and potatoes of this comparison: The crucial feature differences. What Trainual has that Whale doesn’t (and vice versa).
Trainual and Whale both offer powerful features to help businesses grow and scale, but Trainual stands out with several value-adds like customizable SOP templates, progress tracking analytics, automatic bulk-content assignment options, and team connectivity — just to name a few. With these advantages at hand, let's take a closer look at the features of Trainual.
Trainual is a comprehensive solution for entrepreneurs and leaders who want to grow and scale their businesses by generating reusable onboarding and training materials, making people-centric decisions, and documenting SOPs and processes so the company runs like a well-oiled machine. Its features uniquely crafted for small-to-medium-sized businesses make it the perfect tool for companies with anywhere from less than 10 employees, all the way up to 5K (though most teams that use it have between 25 and 100 employees).
Let’s go over the features that this Whale alternative has over its competition.
When your small business composition is constantly changing (via hiring, promotions, role changes, and so on) you need to help your team members keep it all straight. So it’s no surprise that many small-to-medium-sized businesses want solutions in their business playbook.
While Whale is solely a documentation platform, Trainual offers more long-term strategies to success — AKA, systems that invest in your people. Here are some built-in resources Trainual uses to foster team connection:
In Trainual, you have all the control. You can make any policy or process available to people outside of your account in your content settings. Just think of the possibilities:
If you’ll ever need to share company information with people outside your organization, you need public content sharing.
If you have a Google Doc with existing company documentation, you’re already on your way to getting it migrated over to Trainual. With the Trainual Chrome extension, you can transform your Google Doc into a Trainual process or policy in a couple of clicks! Yup, images included.
Part of the reason you’re going digital is so you can throw away your outdated paper forms. And Trainual takes that a step further, giving you documented, digital proof that your team understands and agrees to the policies that keep them safe, accountable, and aligned.
When you require your team to sign on the (virtual) dotted line they’ll make your onboarding and training processes even smoother. Here’s how:
If e-signatures are non-negotiable for you, this Whale alternative will be your best bet.
Chances are you’re either:
Sound familiar? Then you need the Trainual Delegation Planner.
The Trainual Delegation Planner is your snapshot of where employees should — and shouldn’t — spend their time. Helping you build a more engaged and productive team, optimize resources, streamline operations, and so much more.
Here’s how the Delegation Planner works:
If you wanna put away those sticky notes and whiteboard markers, you'll wanna go with Trainual — it's the only playbook-building software with a built-in delegation tool.
Think of a process you’d like to document. Got it? Now picture it outlined in an easy-to-follow visual guide that captures each step from start to finish. Wanna see this in action? Build an interactive, dynamic flowchart right in Trainual!
🚨 Spoiler alert: You’re about to forget everything you thought you knew about flowcharts. By mapping your flows where all your business knowledge is centralized, you can link people, groups, and more training right where they’re needed most.\
When you create a flowchart in Trainual, you can:
Trainual’s top-notch customer experience team provides every customer with a multitude of resources and ongoing support. Here are just a few of the unique levels of support they provide:
At the end of the day, from a perspective of resources and ongoing support Whale doesn’t even come close to the level of customized care Trainual offers every customer. So If customer care is important to you, Trainual is the clear winner here.
The pricing comparison between Trainual and Whale is an important factor to consider when deciding which platform to choose. And deciding which platform (and plan) is right for your business requires careful evaluation of the features offered by each.
With Whale, you pay a specified price per user (per month or year), meaning your price will continually fluctuate as you add and remove seats from your account to reflect your changing team composition. With Trainual, you pay one set price for a range of users.
Let’s get into the pricing differences between Trainual and Whale.
View Whale’s pricing model at https://usewhale.io/pricing.
After comparing plan options side by side, you’ll find that Trainual takes the cake with its all-around lower pricing and more feature inclusions per plan. But let’s get into the specific plans you’ll want to go with depending on your goals and ideal price point.
You don’t want the fluff, you want the facts. We got you.
Trainual’s pricing adds up to $250 per month for up to 25 employees, $275 permonth forup to50 employees, and $419 per month for up to 100 employees (when you pay annually). You can also go unlimited if you have more than 100 employees (just talk to sales and they’ll give you a deal 😉). That means you’re looking at as little as $4.19 per month per employee for every feature Trainual has available.
Whale is more of a nickel-and-dimer, if you will. Offering four different plan options, and giving you more features the more you pay. Their cheapest paid plan is $8 per user per month (when you pay annually). Unfortunately, this plan doesn’t give you access to quizzes (um, what?), content translation to other languages, integrations, and more — all of which you get on all Trainual plans. Plus, you have a limited number of trainings you can create. Even if we look at their most expensive paid plan, you're getting less features and support than you will with any of Trainual’s plans. (See the above feature list!)
It’s important to note that at a first glance of Whale’s pricing page, you might assume that their Free plan is your best bet since, hey, it’s free. The catch? You only get up to five users and are limited on the amount of policies and processes you can document. Not ideal for growing teams that need to document everything about their business, keep track of who’s seen what, and send out quizzes to test knowledge retention. So let’s move on.
Whale’s “Essentials” plan ironically doesn't give you half of the bare minimum. AKA, you don’t get visibility of employee onboarding or training progress.
The problem is that Whale plans provide no accountability. You’re left wondering things like: “Did everyone see our new Work From Home Policy?” and “Did our support team read our Customer Escalations Process — or are they doing things the wrong way?” And unfortunately, you’d be out of luck. Because you need advanced tracking, in-depth reporting, and ideally e-signatures for team accountability (which are only available in Trainual).
When looking for an “essentials-only” playbook builder, you need unlimited documentation, plus testing, tracking, and reporting — at a minimum. And no matter which Trainual plan you choose, you’ll get each of those accountability-boosting basics — features that show your entire team’s progress at a glance, give in-depth training reports for individual employees, and multiple-choice and written response testing options. Not to mention, when you choose any Trainual plan, you get playbook-building add-ons beyond advanced testing, tracking, and reporting. You get a roles and responsibilities builder; a team directory; built-in screen recording; and even personalized setup support. Plus, the ability to share content with anyone, make content discoverable for the whole team, add e-signatures to policies, set due dates on assignments, and more!
Small-to-medium-sized businesses with 25 to 100 employees typically want to have as many features as are available. After all, if they’re going to put in the effort of building a business playbook, they want to get the most out of it. So they opt for a Trainual plan based on their team size. Which not only gives them more features than Whale’s top-tiered plan — but often offers them a lesser cost!
Now that you understand the feature and pricing differences between Trainual and Whale, you have everything you need to make an informed decision about which platform to go with.
When deciding between Trainual and Whale, it’s important to envision what your business playbook will look like in each platform. And ask yourself if it will adequately meet the specific needs of your unique business.
👉 Choose Trainual if:
👉 Choose Whale if:
Ultimately, Trainual has way more features, provides better customer support, and has been intricately built to help you keep your whole team informed and connected. And again: It’s (astonishingly) often times the cheaper option.
Are you an entrepreneur, founder, manager, or operational leader looking to scale your business? Sign up for a free 7-day Trainual trial today.
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