Best Employee Training Software for Restaurants

No more guessing if your team knows the menu, safety protocols, or how to handle a Friday night rush. Restaurant leaders need training that sticks, not just for new hire training but to keep every shift running smoothly and every guest experience consistent, no matter how many locations you manage.

We’re comparing the top employee training software for restaurants, breaking down what matters most: role-based training for servers, cooks, and managers, completion tracking, quizzes and e-signatures for compliance, reporting, mobile access for on-the-floor learning, and tools to ace every health inspection. Find the right fit so you can serve up accuracy, accountability, and efficiency, every single shift.

TL;DR: The best employee training software

• Trainual: Best Overall Employee Training Software
• Connecteam: Best for Multi-Location Businesses
• Waybook: Best for Process Documentation
• Process Street: Best for Workflow Automation
• ProProfs Training Maker: Best for Formal Course Delivery
• SAP Litmos: Best for Enterprise Compliance Training
• Google Docs: Best for Team Collaboration
• Notion: Best for Flexible Knowledge Management

1. Trainual | Best overall employee training software

Running a restaurant means balancing speed, quality, and compliance, often with new team members learning on the fly. Trainual is the leading choice for restaurants that want every shift to run smoothly, no matter how often the lineup changes. It’s the employee training platform that transforms your processes and policies into clear, role-based training, so every team member knows what’s expected and is held accountable from day one.

Trainual bridges the gap between scattered docs and rigid LMS systems, making it ideal for restaurants with 25-1,000 employees and frequent new hires. Build a centralized, always-current library of SOPs, policies, and how-tos, then assign training by role to ensure consistency across every location and shift. With mobile access, your team can reference procedures wherever they work, no more missed steps or repeat questions.

Accountability is built in. Assign training modules, track completion, and require e-signatures for compliance. Quizzes and progress tracking give you proof that every team member is up to speed. For restaurants, this means faster new hire orientation, airtight compliance, and a consistent guest experience, every time.

Why Trainual leads for restaurants

Restaurants face high turnover and constant change. Trainual is easier to launch and manage than enterprise LMS platforms, with no IT support required. Its structure and accountability tools go far beyond what wikis or docs can offer, ensuring every team member learns the right way and you have visibility into their progress.

Franchise groups and multi-location operators can guarantee identical training everywhere, while independent restaurants deliver a consistent experience to every new hire. With Trainual, you eliminate confusion, reduce training time, and keep your standards high, no matter who’s on the schedule.

Get started with Trainual

What you get with Trainual:

• Core Plan: Centralized documentation, unlimited AI-powered content creation, searchable knowledge base, 400+ templates, testing, tracking, and mobile access.
• Pro Plan: Everything in Core, plus individual training paths, time estimates, e-signatures, org charts, HRIS/payroll integrations, and a Customer Success Manager.
• Premium & Enterprise Plans: Advanced video hosting, version history, custom branding, SSO, API access, and priority support.

Add-ons:

• Premium Course Library (HR, compliance, and employee development courses)
• Implementation Services via certified consultants

Why restaurant teams choose Trainual:

• Deploy in days with dedicated support
• Scale training as your team grows
• More value and less complexity than traditional LMS platforms
• Reduce turnover, compliance risks, and training errors by standardizing processes

→ Book a demo to see if Trainual is the right fit for your team

Pros:

• Simple, affordable, and fast to launch, no IT required
• Built-in accountability: quizzes, e-signatures, and completion tracking
• Combines documentation, training, and AI-powered knowledge management
• Flexible plans for restaurants of all sizes, including franchises
• Mobile apps for on-the-floor access and multi-location consistency

Cons:

• For teams with heavy automation needs, Trainual’s API surface may be limited for more advanced workflows.
• It’s more structured than free-form tools like Notion, so you’ll need to commit to documenting and maintaining your processes.

2. Connecteam | Best for multi-location businesses

Connecteam is an all-in-one employee management app designed for deskless and frontline teams in industries like restaurants, retail, and field services. The platform provides mobile-first access to training, scheduling, time tracking, and internal communication, all within a single application. Its approach is highly effective for multi-location businesses that need to manage distributed teams without requiring desktop access.

The platform’s HR & Skills Hub enables businesses to create courses, quizzes, and a searchable knowledge base for new hire training and ongoing training. Connecteam’s compliance tracking supports policy acknowledgments and digital forms, which is valuable for restaurants needing audit-readiness and regulatory compliance. The app’s operations hub includes time clocks, employee scheduling, and daily checklists, making it a practical choice for managing restaurant staff across multiple sites.

Connecteam is known for its ease of use on personal or company mobile devices, allowing employees to access training and operational tools from anywhere. The platform is especially suitable for small to mid-sized restaurant groups that want to streamline communication, scheduling, and training in one place. Its free tier for up to 10 users makes it accessible for very small teams or pilot programs.

While Connecteam offers a broad suite of features, its training capabilities are part of a larger operational platform rather than a dedicated LMS. This means content organization and SOP management may not be as deep as in specialized training systems. For restaurants prioritizing all-in-one convenience and mobile access, Connecteam provides a strong value proposition.

Pricing

Small Business: $0 (Free) for up to 10 users. Includes full access to all features, making it ideal for very small teams or initial pilots.

Basic (HR & Skills Hub): $29/month (annual billing) for the first 30 users. Includes:

• Courses, Quizzes, Knowledge Base
• new hire training
• Additional users: $0.50/user/month

Advanced (HR & Skills Hub): $49/month (annual billing) for the first 30 users. Adds:

• Training Reports
• Custom Roles
• Multi-location support
• Additional users: $1.50/user/month

Expert (HR & Skills Hub): $99/month (annual billing) for the first 30 users. Adds:

• API access
• Advanced Reporting
• Dedicated Customer Success Manager
• Additional users: $3/user/month

Enterprise: Custom pricing. Includes SSO, 2FA, biometric app lock, and a personal success manager.

For a restaurants business with 50 employees, expect approximately $49–$99/month (annual billing) plus per-user fees, depending on feature needs.

Pros of Connecteam:

• Offers mobile-first access for deskless and frontline employees
• Provides all-in-one functionality for training, scheduling, and communication
• Includes compliance tracking and multi-location support for restaurant operations

Cons of Connecteam:

• Training features are not as robust as dedicated LMS platforms
• Content organization and SOP management may be limited for complex needs
• Some advanced features require higher-tier plans or custom pricing

How does Trainual compare to Connecteam?

Connecteam is designed for frontline workforce management, offering scheduling and communication tools. However, its training features are limited, lacking depth in role-specific learning and process accountability. For restaurants, this means training may be inconsistent and difficult to track. Trainual delivers structured, role-based training with built-in accountability, so every new hire receives the same high-quality orientation and you always know who’s completed their training.

3. Waybook | Best for process documentation

Waybook is a dedicated Business Playbook and Knowledge Transfer Platform designed to serve as the single source of truth for company training, new hire training, and SOPs. The platform provides structured modules and step-by-step documentation to help restaurants and other businesses organize processes efficiently. Its focus on breaking down complex workflows into simple, trackable steps makes it especially useful for teams standardizing operations across multiple locations.

The platform is known for its ease of use and quick setup, making it accessible for small to mid-sized restaurant teams without dedicated IT staff. Waybook offers built-in tests and quizzes to verify knowledge transfer, along with progress tracking to ensure staff have reviewed and understood updates. The inclusion of an AI content writer and "Shots" for automated process capture supports rapid documentation creation.

Waybook supports mobile access through its app, which is valuable for restaurant staff who may not always be at a desk. The platform integrates with thousands of tools via Zapier, allowing for flexible connections to scheduling, HR, and payroll systems commonly used in the restaurant industry. Its clear, simple pricing structure is a strong fit for small teams looking for predictable costs.

The methodology emphasizes knowledge transfer and SOP management, with a focus on trackable learning and easy updates. While brand recognition is still growing, Waybook is highly rated for its ability to quickly organize company knowledge and provide a scalable foundation for training and new hire training.

Pricing

Core Plan: $99/month (annual billing) includes 20 team members.

• $5 per additional member
• Unlimited documents, tests, and progress tracking

Pro Plan: $198/month (annual billing) includes 20 team members.

• $10 per additional member
• Adds advanced features like custom reporting and dedicated support

Enterprise Plan: Custom pricing for larger organizations or those needing bespoke integrations and dedicated support.

Pricing Model: Base fee plus per-user pricing. The inclusion of 20 users in the base plan is a strong value for small restaurant teams.

For a restaurant business with 50 employees, expect approximately $195/month on the Core plan.

Pros of Waybook:

• Provides structured SOP modules and step-by-step documentation
• Offers built-in tests, quizzes, and progress tracking
• Includes mobile app access and Zapier integrations for flexibility

Cons of Waybook:

• Lower brand recognition compared to some competitors
• Limited advanced compliance features for highly regulated industries
• Custom integrations and advanced reporting require higher-tier plans

How does Trainual compare to Waybook?

Waybook focuses on organizing step-by-step guides and documentation, but it doesn’t provide tools for tracking training completion or verifying knowledge. For restaurants, that means you can document processes, but can’t ensure your team is actually trained or compliant. Trainual turns documentation into actionable training, with quizzes, progress tracking, and e-signatures, so you always have visibility into team readiness and compliance.

4. Process Street | Best for workflow automation

Process Street is a Compliance Operations Platform designed to turn static SOPs into dynamic, interactive workflows. The platform is known for its conditional logic and enforceable checklists, making it suitable for restaurants that need to standardize processes and maintain audit-ready compliance. It is especially relevant for teams prioritizing operational consistency and regulatory adherence.

The platform provides dynamic checklists, approvals, and assignments to ensure every step of a process is followed. Restaurants with multiple locations or high staff turnover can benefit from its process automation and real-time tracking features. The system is built to support repeatable tasks and offers centralized knowledge management for policies and SOPs.

Process Street includes AI-powered compliance monitoring (Cora, for Enterprise), custom reporting, and integration with over 1,000 apps via Zapier and Microsoft Power Automate. Its security features include SOC 2 Type 2 and HIPAA compliance, which are important for regulated environments. The platform is accessible via web and supports multi-location deployment.

While Process Street is strong in workflow automation and compliance tracking, it is less focused on traditional LMS features like testing and centralized training content. Some users find the platform overcomplicated for simple documentation needs, and the interface may require new hire training for non-technical staff.

Pricing

Process Street uses a custom pricing model based on company size and feature requirements. Pricing is not publicly listed for any tier. All plans require contacting sales for a quote.

• Startup Plan: For small teams (starts at 5 users). Includes unlimited workflows, tasks, and forms. Limited to 5,000 Data Set records.
• Pro Plan: Most popular. Custom user count, more Data Set records (up to 10,000), and higher file storage limits.
• Enterprise Plan: For large organizations. Includes custom data limits, BI integration, dedicated success manager, and advanced security (SSO, SCIM, Data residency).

There is no free tier. For a restaurants business with 50 employees, expect pricing to be in the mid-market to enterprise range and to require a custom quote.

Pros of Process Street:

• Offers dynamic, conditional workflows and enforceable checklists
• Provides AI-powered compliance monitoring and advanced security features
• Includes extensive integrations and custom reporting for operational visibility

Cons of Process Street:

• Pricing is not transparent and may be less accessible for SMBs
• Less focused on traditional LMS features like testing and centralized training content
• Some users report the platform can be overcomplicated for simple documentation or new hire training needs

How does Trainual compare to Process Street?

Process Street offers checklist automation and workflow tools, but it doesn’t deliver structured training or track learning outcomes. Restaurants can automate tasks, but can’t confirm team understanding or compliance. Trainual combines process documentation with real training and accountability, ensuring every procedure is not just followed, but understood and consistently executed.

5. ProProfs Training Maker | Best for formal course delivery

ProProfs Training Maker is an AI-powered Learning Management System (LMS) designed to make compliance and skills training simple and efficient. The platform provides access to a massive library of over 1 million ready-to-use questions and hundreds of customizable, expert-taught courses on topics like OSHA and HIPAA compliance. This makes it a strong fit for restaurants and hospitality businesses that require formal testing, certification, and a structured learning path for staff.

The system is built for SMBs and enterprises seeking an all-in-one solution for employee training, compliance, and certification. ProProfs offers a drag-and-drop course builder, AI-powered course creation, and the ability to import existing content, such as documents, PDFs, and videos. Its approach is highly structured, focusing on formal learning modules, quizzes, and assessments rather than informal knowledge sharing.

Key features include automated reporting and analytics, which track learner progress and identify knowledge gaps, as well as gamification elements like leaderboards and custom certificates. The platform is mobile-friendly, supporting on-the-go access for restaurant staff and multi-location teams. ProProfs is known for its ease of use, especially when creating quizzes and leveraging pre-built content.

While ProProfs provides a robust LMS experience, it is fundamentally course-centric, which can feel overly complex for restaurants whose primary need is simple SOP documentation or quick knowledge transfer. The platform is best suited for organizations prioritizing formal training, compliance, and certification over informal process documentation.

Pricing

Free Plan:

• $0.00 per learner/month
• Forever free for up to 10 learners
• Includes basic features and access to core content

Business Plan:

• Starts at $1.99–$3.00 per learner/month (annual billing)
• Price is volume-based: lower rates for larger teams, up to $3.00 for under 100 users
• Includes all features, unlimited courses, and unlimited admins

Enterprise:

• Custom quote required
• Designed for large organizations needing dedicated support, custom integrations, and advanced security

Pricing Model:

• Per-learner, per-month
• Highly scalable and competitive, especially for high-volume restaurant groups

For a restaurants business with 50 employees, expect approximately $100–$150/month on the Business Plan, depending on volume discounts.

Pros of ProProfs Training Maker:

• Offers a large library of pre-built courses and questions for compliance and skills training
• Provides AI-powered course creation and a drag-and-drop course builder
• Includes automated reporting, analytics, and gamification for tracking and engagement

Cons of ProProfs Training Maker:

• Fundamentally a course-centric LMS, which can feel complex for simple SOP documentation
• May be more feature-rich than needed for restaurants focused on quick knowledge transfer
• Custom integrations and advanced support require an enterprise plan and custom pricing

How does Trainual compare to ProProfs Training Maker?

ProProfs Training Maker is a traditional LMS focused on course delivery and compliance, but it isn’t tailored to the unique roles and workflows of restaurants. Trainual enables you to build custom, role-specific training that matches your exact processes and standards. This ensures every team member learns your way, not just generic best practices, so brand consistency and compliance are never left to chance.

6. SAP Litmos | Best for enterprise compliance training

SAP Litmos is a cloud-based, AI-empowered Learning Management System (LMS) designed for rapid deployment and formal training needs. The platform provides extensivepre-built course libraries and supports SCORM-compliant content, making it suitable for restaurants that require structured compliance and safety training. Its multi-audience delivery allows organizations to train employees, partners, and customers from a single system.

The platform is known for its user-friendly interface and quick setup compared to traditional LMS solutions. SAP Litmos is most effective for mid-market to enterprise organizations, but it also offers options for small businesses. Its integration with SAP and other business systems supports multi-location restaurant groups seeking centralized training management.

Key features include an AI Assistant for course creation, a drag-and-drop content authoring tool, and gamification and certification tracking. The system provides robustcompliance management and reporting, which is valuable for restaurants with regulatory requirements. Mobile access is supported, enabling field and frontline staff to complete training on the go.

While SAP Litmos offers broad functionality, its feature-rich environment can be complex for restaurants focused mainly on documenting and standardizing internal processes. The platform is designed for formal course delivery rather than simple SOP documentation, which may be more than some small restaurant businesses need.

Pricing

Small Business Plan:

• $149 - $295/month for up to 40 users
• Includes access to core LMS features and content library

Per-User Pricing:

• $6 - $10 per user/month for larger teams (50-150 users)
• Volume discounts available, but a high minimum contract is often required

Pricing Model:

• Quote-based and tiered
• Best pricing is reserved for larger annual contracts
• No free tier, but a trial may be available upon request

For a restaurants business with 50 employees, expect approximately $300-$500/month, depending on contract terms and feature selection.

Pros of SAP Litmos:

• Provides rapid deployment and a largepre-built course library
• Offers compliance tracking and certification management
• Supports multi-audience training and mobile access

Cons of SAP Litmos:

• Can be complex and feature-heavy for simple SOP documentation
• Pricing is opaque and may require a high minimum contract
• Less focused on day-to-day process documentation for small businesses

How does Trainual compare to SAP Litmos?

SAP Litmos is an enterprise LMS with robust compliance features, but its complexity and long implementation times can slow down restaurants that need agility. Trainual is built for mid-sized teams and can be launched quickly, with easy-to-update training and no IT support required. This lets restaurants adapt fast, keeping training aligned with changing menus, policies, or regulations.

7. Google Docs | Best for team collaboration

Google Docs provides real-time collaboration and universal accessibility, making it a foundational tool for documentation in restaurants and hospitality businesses. The platform is known for its zero-cost entry point and seamless integration with the broader Google Workspace ecosystem. Teams can create, edit, and share documents from any device, supporting both in-office and mobile staff.

The platform offers AI-powered features (Gemini) for content generation and summarization, as well as Smart Canvas tools like Smart Chips for linking people, files, and events. Its pageless mode supports long-form documentation, which is useful for SOPs and menu updates. Google Docs is widely used as a makeshift knowledge base or SOP repository, especially for small and multi-location restaurant businesses.

While Google Docs is highly valued for its simplicity and collaboration, it is fundamentally a document creation tool, not a training platform. It lacks mandatory reading, testing, and progress tracking features that are essential for structured new hire training and compliance. There is no built-in way to assign, certify, or track completion of training materials.

For restaurants, Google Docs is suitable for sharing recipes, checklists, and general documentation, but it does not provide compliance tracking or structured knowledge management. The platform is affordable and easy to deploy, requiring no IT staff, but businesses seeking formal training and accountability will need to supplement it with other solutions.

Pricing

Personal Use: Free ($0) for individuals, with full Docs functionality. Lacks business features like custom email and advanced security.

Business Starter: $6.58 SGD/user/month (approx. $4.90 USD), includes custom email, 30GB storage, and core Docs features. Suitable for small teams and restaurants needing basic business tools.

Business Standard: $13.16 SGD/user/month (approx. $9.80 USD), includes 2TB storage and advanced Gemini features. Designed for larger teams or those needing more storage and AI capabilities.

Pricing Model: Per-user, per-month as part of the Google Workspace suite. The cost of Docs itself is extremely low, as it is bundled with other productivity tools. For a restaurants business with 50 employees, expect approximately $245–$490 USD/month, depending on the plan selected.

Pros of Google Docs:

• Provides real-time collaboration and universal accessibility
• Offers AI-powered content creation and Smart Canvas features
• Known for zero-cost entry and easy deployment for SMBs

Cons of Google Docs:

• Lacks mandatory reading, testing, and completion tracking
• No compliance or structured training features for new hire training
• Does not provide dedicated knowledge management or certification tools

How does Trainual compare to Google Docs?

Google Docs is great for sharing information, but it lacks structure, accountability, and tracking. For restaurants, this means important updates or procedures can be overlooked or ignored. Trainual transforms scattered documents into a structured training system, where you can assign, track, and verify every update, ensuring your team is always aligned and compliant.

8. Notion | Best for flexible knowledge management

Notion is an all-in-one connected workspace designed for teams seeking maximum flexibility in managing knowledge, SOPs, and projects. The platform provides a block-based editor and customizable databases, allowing users to build anything from a simple wiki to a complex training portal. Notion is known for its modular approach, making it a popular choice for restaurants and hospitality businesses that need to centralize documentation and processes without a rigid structure.

The platform serves individuals, startups, and teams of all sizes, with particular appeal for SMBs looking for a cost-effective solution. Restaurants benefit from Notion’s ability to organize SOPs, new hire training guides, and checklists in a single, searchable location. Its template library includes resources for HR, new hire training, and daily operations, supporting quick setup for new locations or staff.

Key features include real-time collaboration, AI-powered content tools, and integration with thousands of apps via Zapier and API. Notion’s internal wiki and database views (tables, boards, calendars) help teams manage training content, schedules, and shift notes. The platform is highly customizable, but requires initial setup and ongoing maintenance to fit specific restaurant workflows.

Notion’s main differentiator is its ultimate flexibility and customization. Users can adapt the platform to fit unique business needs, from menu management to multi-location documentation. However, it does not provide dedicated LMS features like automated testing, progress tracking, or compliance management, which may be important for regulated or multi-site restaurant groups.

While Notion is praised for replacing multiple tools and reducing costs, it is less suited for organizations needing structured, guided training with built-in tracking. The platform is best for restaurants prioritizing knowledge management and documentation over formal training workflows.

Pricing

Notion offers transparent, tiered pricing:

• Free: $0 for individuals and small teams. Includes unlimited blocks for individuals and limited block storage for teams.
• Plus: $8/user/month (annual billing). Includes unlimited block storage for teams, file uploads up to 5GB, and 30-day version history. Suitable for most SMBs.
• Business: $15/user/month (annual billing). Adds SAML SSO, private teamspaces, and 90-day version history.
• Enterprise: Custom pricing. Includes SCIM, advanced security, and dedicated account management.

For a restaurants business with 50 employees, expect approximately $400/month on the Plus plan. Notion’s low per-user cost makes it accessible for multi-location or growing teams.

Pros of Notion:

• Provides ultimate flexibility and customization for knowledge management
• Offers real-time collaboration and AI-powered content tools
• Includes a vast template library for quick setup and new hire training

Cons of Notion:

• Lacks dedicated LMS features like automated testing and progress tracking
• Requires significant setup and ongoing maintenance for training use cases
• Does not include compliance tracking or structured certification management

How does Trainual compare to Notion?

Notion offers flexible documentation and project management, but it doesn’t provide structured training or track completion. Restaurants can document recipes and policies, but can’t ensure team members are actually learning or following them. Trainual is built for training and accountability, assigning content by role, tracking progress, and verifying knowledge, so you always know your team is ready for the next shift.

Ready to standardize your training? Get started with Trainual

You’ve compared the top employee training solutions for restaurants. Now, see how streamlined training and clear accountability can transform your team’s performance, especially when fast-paced shifts and new hire orientation are the norm.

Trainual is designed for busy restaurants: reduce training time, ensure every process is followed, and give your team mobile-friendly learning they can access anytime. Eliminate repeat questions, improve compliance, and keep every location aligned.

Ready to see the impact? Get a free demo and discover how quickly you can get new hires trained, accountable, and performing at their best. No credit card required.

The sooner you standardize, the faster you get new team members contributing, and managers focused on running great shifts, not fixing mistakes.

Frequently asked questions about employee training software for restaurants

1. Who provides the best employee training software for restaurants?

Trainual is the leading employee training software for restaurants focused on role clarity, accountability, and consistent outcomes. It helps restaurant teams deliver clear new hire training, track progress, and ensure every team member is aligned and performing at a high level.

2. What is employee training software?

Employee training software is a digital system for organizing, delivering, and tracking training content. In restaurants, it ensures new hires understand their roles, managers can verify completion, and teams stay aligned on processes and standards.

3. What are the benefits of employee training software for restaurants?

Key benefits include faster new hire orientation, consistent service across locations, fewer errors, and measurable accountability. It also improves efficiency, supports compliance, and drives better business outcomes through high-performance teams.

4. How do you choose the right employee training software for restaurants?

Select a platform with mobile access, easy content creation, and robust tracking. Look for features that support role-based training, real-time progress monitoring, and quick updates, especially important for multi-location operations.

5. What's the difference between employee training software and a knowledge base?

A knowledge base stores information, but employee training software adds accountability and tracking. With training software, you can assign content by role, monitor completion, and ensure every team member is prepared to deliver consistent results.

6. How long does it take to implement employee training software for restaurants?

Trainual can be set up in days, with most teams launching new hire training content within the first week. The intuitive interface and templates make it easy to get started and quickly see results.

7. What are the common challenges in employee training for restaurants?

Restaurants often face high turnover, inconsistent training, and difficulty maintaining standards across shifts and locations. Employee training software addresses these by standardizing content, tracking completion, and reinforcing accountability.

8. What should restaurant businesses look for in employee training software?

Prioritize ease of use, mobile accessibility, and strong accountability features. Ensure the platform supports all roles, front and back of house, and can scale as your business grows. Choose a solution proven to deliver alignment, accuracy, and efficiency in restaurant environments.