Accountant/Bookkeeper Role and Responsibilities

About Accountants/Bookkeepers

An accountant/bookkeeper is responsible for maintaining the financial records of the company. Their responsibilities include tasks such as recording transactions, reconciling bank statements, preparing financial reports, and maintaining a general ledger.

The accountant/bookkeeper may also be responsible for managing accounts payable and accounts receivable, as well as conducting audits and ensuring compliance with financial regulations. In addition to strong technical skills, the accountant/bookkeeper should possess excellent organizational and communication abilities.

Key requirements and certifications

To succeed as an accountant or bookkeeper, you’ll need a mix of education, experience, and technical know-how. Most companies look for people who are detail-oriented, analytical, and comfortable working with financial data day in and day out.

Here’s what typically helps candidates stand out:

• Hands-on accounting experience. A background in maintaining accurate financial records and managing day-to-day transactions shows reliability and consistency.
• Strong understanding of accounting principles. Familiarity with GAAP (Generally Accepted Accounting Principles) and related regulations is essential for accuracy and compliance.
• Proficiency in accounting software. Experience with tools like QuickBooks, FreshBooks, or similar platforms keeps financial operations running smoothly.
• Advanced Excel skills. Using formulas, VLOOKUPs, and pivot tables for data analysis is a must-have for efficient reporting.
• Knowledge of general ledger functions. Understanding how to manage and reconcile accounts helps ensure clean, balanced books.
• High attention to detail. Precision matters in every entry — strong analytical and problem-solving skills help catch small errors before they become big issues.
• Relevant education. A bachelor’s degree in Accounting, Finance, or a related field is standard, though equivalent professional experience can go a long way.
• Professional certifications. Credentials like CPA (Certified Public Accountant) or CMA (Certified Management Accountant) add credibility and often give candidates a competitive edge.
• Communication and organization skills. The best accountants don’t just manage numbers — they communicate insights clearly and collaborate effectively across teams.

These qualifications help accountants and bookkeepers deliver accurate results, maintain compliance, and keep company finances running smoothly.

Essential software and technical skills

Great accountants and bookkeepers know their tools inside and out. Proficiency with popular accounting platforms like QuickBooks or FreshBooks is key for managing daily transactions and keeping records organized.

A strong command of Microsoft Excel is just as important — especially using advanced features like VLOOKUPs, pivot tables, and formulas to analyze data and spot trends.

You’ll also need to be comfortable working within general ledger systems to maintain accuracy and consistency across all financial reports.

Mastering these tools helps accountants work faster, make smarter decisions, and keep every number in check.

Responsibilities

Here are the top 10 responsibilities of an accountant/bookkeeper:

1. Recording and classifying financial transactions in the general ledger.
2. Reconciling bank statements to ensure accuracy of financial records.
3. Preparing financial reports, such as income statements and balance sheets.
4. Managing accounts payable and accounts receivable.
5. Conducting audits to ensure compliance with financial regulations.
6. Preparing and filing tax documents, such as income tax returns and sales tax reports.
7. Developing and implementing internal controls to safeguard company assets.
8. Assisting with budgeting and forecasting activities.
9. Collaborating with other members of the accounting team to improve processes and procedures.
10. Communicating with external parties, such as vendors and auditors, as needed.