Generative AI Company Use Policy Template

Generative AI Company Use Policy

About generative AI

What is generative AI?

Generative AI is a type of artificial intelligence that is capable of creating new content, such as text, images, or music, based on patterns and examples learned from existing data. Generative AI models are trained on large amounts of data and use deep learning techniques to generate new content that is similar in style and structure to the original data.

For example, a generative language model could be trained on a large corpus of text, such as books or articles, and then be used to generate new sentences or paragraphs that are similar in style and tone to the original text. Similarly, a generative image model could be trained on a large dataset of images, and then be used to generate new images that are similar in style and content to the original dataset.

Why is the use of generative AI a topic of concern?

While generative AI has many potential benefits, there are also several areas of concern associated with its use:

1. Bias: Generative AI models are only as unbiased as the data they are trained on. If the training data contains biased or discriminatory content, the generative AI model will also produce biased or discriminatory content.
2. Misuse: Generative AI can be used to create realistic fake content, such as fake news or deepfakes, which can be used to spread misinformation or manipulate public opinion.
3. Privacy: Generative AI can also be used to create realistic fake content, such as fake images or videos, that can be used to violate people's privacy by creating fake pornographic or compromising material.
4. Intellectual property: There are concerns about the use of generative AI to create content that infringes on the intellectual property rights of others.
5. Safety: There are concerns about the safety risks of generative AI, particularly in areas such as autonomous vehicles or robotics, where generative AI could potentially create unsafe or dangerous situations.
6. Ethics: There are broader ethical concerns about the use of generative AI, particularly in areas such as art or literature, where there are questions about the authenticity and originality of the content created by generative AI.

It is important to address these areas of concern through responsible and ethical use of generative AI, including careful selection of training data, transparency about how generative AI is being used, and appropriate regulation and oversight of its use.

Elements of our AI policy

How we approach AI here

At our company, we value the responsible and ethical use of artificial intelligence (AI) as an assistant to work, not a replacement. When it comes to utilizing AI-powered language models, such as ChatGPT, we understand the importance of mitigating legal concerns, addressing ethics issues, and establishing decision-making principles surrounding the use of AI in the workplace.

Our policy aims to provide guidance and rules for the responsible use of AI by our employees, so that we can continue to use this technology for good, without harming individuals or society.

AI legal concerns:

Our company acknowledges that the use of AI in the workplace raises several legal concerns. To ensure compliance with local, state, and federal laws, our employees must adhere to the following:

1. Data privacy: Our AI tools must comply with data protection laws, and we must handle any personal or sensitive data with appropriate care.
2. Fair employment practices: We must not use AI to discriminate against any individual based on their protected characteristics, such as race, gender, age, or disability.
3. Intellectual property: We must ensure that our AI tools do not infringe on the intellectual property rights of others.
4. Liability: Our company must take responsibility for any harm caused by our AI tools, and we must have insurance coverage to protect against potential legal claims.

AI ethics issues:

Our company recognizes the ethical implications of using AI in the workplace. To ensure that we use AI for the benefit of our employees, customers, and society, we must adhere to the following principles:

1. Transparency: Our AI tools must be transparent, and we must inform our employees and customers about how we use AI and what data we collect.
2. Fairness: We must ensure that our AI tools are fair and unbiased, and we must regularly evaluate and audit our tools to identify and address any biases.
3. Human oversight: We must ensure that our employees have the ability to override any decisions made by our AI tools and that human oversight is always present in the decision-making process.
4. Privacy: We must respect the privacy of our employees and customers and ensure that any data collected is used only for legitimate purposes.

AI decision-making principles:

Our company is committed to making decisions about the use of AI that are responsible, ethical, and aligned with our values. To guide our decision-making process, we will adhere to the following principles:

1. Human-centered: We will prioritize the needs and well-being of our employees and customers over the potential benefits of using AI.
2. Social responsibility: We will consider the impact of our AI tools on society as a whole, and we will ensure that our tools do not harm individuals or communities.
3. Continuous improvement: We will continually evaluate and improve our AI tools to ensure that they align with our values and meet the needs of our employees and customers.
4. Transparency: We will be transparent about our decision-making process and communicate openly with our employees and customers about how and why we use AI.

In Summary

Our stance on the use of AI:

At our company, we recognize the potential benefits of using AI as an assistant to work and embrace our employees seeking to adopt new technologies that make us more efficient or productive. However, these new technologies, like generative AI, should not be treated as a replacement for employees doing their own work.

Additionally, we also acknowledge the legal concerns and ethics issues surrounding the use of AI in the workplace and commit to continuously monitoring the evolving legal landscape of AI and its oversight.

By adhering to our policy and decision-making principles, we can use AI in a responsible and ethical manner that aligns with our values and benefits our employees, customers, and society.