Creating Meeting Agendas Process Template

About Meeting Agendas

Why You Need an Agenda for Every Meeting

Meetings are an important part of business operations because they provide a forum for communication, collaboration, and decision-making. However, too many meetings, or poorly run meetings, can be extremely detrimental to the company's progress and bottom line. This is why it is important to create productive meeting agendas that focus on the goals and objectives of the meeting, and that maximize the participation and engagement of the attendees.

How to Create a Meeting Agenda

Here are the steps for creating productive meeting agendas:

1. Determine the purpose and goals of the meeting, and identify the key topics and issues that will be discussed.
2. Invite the appropriate attendees to the meeting, and provide them with a clear and concise description of the agenda and the objectives.
3. Organize the agenda into a logical and coherent sequence, with a clear beginning, middle, and end. This may involve dividing the agenda into sections, or using visual aids or other tools to help structure the discussion.
4. Assign specific roles and responsibilities to the attendees, such as facilitator, timekeeper, or note-taker. This can help to ensure that the meeting runs smoothly and efficiently, and that all voices are heard and considered.
5. Schedule the meeting at a convenient time for the attendees, and provide them with any necessary materials or resources beforehand. This may include agendas, presentations, reports, or other documents that will be discussed during the meeting.
6. Disseminate your meeting agenda via the calendar description and via Slack so your coworkers know what to expect from your meeting beforehand.
7. During the meeting, follow the agenda closely, and encourage participation and engagement from the attendees. This may involve asking questions, facilitating discussions, or providing feedback or guidance.
8. After the meeting, distribute the meeting minutes or notes to the attendees, and follow up on any action items or decisions that were made. This can help to ensure that the meeting was productive and that the goals and objectives were achieved.

By following this standard operating procedure, we can create productive meeting agendas that support the goals and objectives of the meeting. This can help to improve communication, collaboration, and decision-making, and can ultimately support the progress and success of the organization.

‍