July 14, 2023
I bet when you read “employee handbook,” the first thing that came to mind was a dusty old book that makes a loud thunk noise as it hits the desk. Don’t worry — you’re not alone!
But the need for reliable people-driven processes that led companies to write employee handbook policies in the first place hasn’t gone away. In fact, all workers — new hires and long term employees included — need to be familiar with your policies and procedures. No exception.
So, if you're ready to revamp your human resources employee handbook (or you're starting from scratch), here’s a template (made with small businesses in mind) to get you going:
An employee handbook is a one-stop resource for all your company’s knowledge. Policies, processes, and procedures included. And when it comes to keeping your team aligned and accountable, it’s your business’ greatest asset.
And before you say anything — we know that old school handbooks have earned a bad rep. That they’re typically super dense and that, a lot of the time, no one really reads them. (We get it.)
That’s why we dubbed modern employee handbooks the much sexier sounding “business playbook.” Because they outline all the rules in one place. That way, everyone on your team knows what to do and how they can help your team win!
And if done right, your small business handbook will be where your team goes when they need to know how things are done.
But 2 things need to happen for it to do this. One, your company employee handbook needs to be up to date. Because plainly put, your team can’t know the right way of doing things when the directions are wrong or (and we shudder) aren’t documented.
And two, everyone on the team needs to actually read the employee playbook. Meaning, not just a quick skim but actually understand and retain the information.
🔥 Thousands of companies trust Trainual to keep their employee handbooks up to date and all in one place. Try for yourself.
We really can’t stress enough how beneficial having an employee handbook is for your company (regardless of its size). And how not having one is a huge miss when it comes to keeping your team aligned and accountable. But by law: no, you are not required to have an employee handbook.
However, a lot of federal and local governments do require that all employers (you included) notify all employees of certain workplace rights. So you'll need to check to see which legal requirements (both local and federal) apply to your business.
Typically, you can find these with a few Google searches. Just type “workplace laws” next to wherever your business operates from (city, state, and country) in the search bar. Then, rinse and repeat with “labor laws” and “employment laws.”
For example, the state of Arizona is an “employment-at-will” state. Meaning, at any time and for any reason, a company can let an employee go. Likewise, at any time and for any reason, an employee can decide to move on. The only exception is if both parties signed a contract saying otherwise or there’s another public policy that overrides this one.
And all Arizona employers are required by law to disclose this (and a few other rights) to their employees — whether or not they have a company employee handbook.
But with that being said, a small business handbook would be the perfect place to disclose this information. As well as put everything else your team members need to know so they can succeed.
Your company employee handbook will be shared and read, well, company-wide. So it’s better to air on the side of caution. Meaning, you’ll want to include everything and anything that your employees need to know.
But we know that’s super broad and not all that helpful. So, if you’re stuck, here’s some of the content you should include in your employee handbook:
✋ Note: This list is meant to act as a jumping-off point. So you’ll probably need to add (or take away) employee handbook policies, processes, and procedures to capture everything your team needs to know.
Every company — regardless of industry — has to welcome their new hires to the business. So page one of your employee handbook should be exactly that. A warm and consistent welcome to the team.
If you're stuck, think through how you would talk to your new hires in person on day one. You’d probably give them a quick rundown of your business and set expectations for their onboarding.
So, all of that should go here. Including:
Think of employment basics as your opportunity to define the professional relationship. Meaning, it's the right place and time to set expectations and make it clear where employees stand with your business.
And the best way to do that is to be upfront. Whatever questions your team might ask about their employment (and some that they’ll never think to ask), you’ll want to cover here.
For example:
When employees feel safe (physically, digitally, and emotionally speaking), they do their best work. It’s just a fact. But you can’t just tell them that you’re looking out for their wellbeing. You need to prove it to them!
And that starts by explicitly addressing where your company stands on the hard to talk about topics. Diversity, harassment, and public health included. That way, if something happens, there’s no grey area regarding how your company will respond.
Bare minimum, you’ll need to address:
Everyone should feel comfortable at the office (even if the office is now Zoom). And that starts by setting community-wide guidelines for how everyone is expected to behave at work.
And while you might be thinking that all your team members are adults (you’re not wrong), they’re also human. So this is one of those better safe than sorry situations. That way, no one’s boundaries accidentally get crossed.
Minimum, you want to address:
Let’s be real - as much as your team loves their jobs, they have it for the paycheck. So when it comes to how they get paid, spell it out.
But not all compensation comes with a paystub. So don’t shy away from all the other awesome ways that you invest in your employees. Such as:
Benefits and perks refer to everything your company offers that isn't compensation or development-related.
But far too often, people don’t know the amazing things their company offers. Or if they do, they're not sure how the benefits work or how to use the perks. Meaning, you’re left footing the bill for something that’s not getting used.
So let your team know what your company has to offer. Here are a few of the most common benefits and perks that you would want to mention:
Things feel more manageable when you know when they’re happening and how long they’re going to last. So you never want your team wondering when their next much needed day off is or when they should show up.
So outline everything they’ll need to strike a work-life balance, such as:
While you’d probably like to believe that all your employees are going to stay on your team forever, that’s just not realistic. So when the time comes that someone decides to - or is told to - move on, you want a clear game plan for their last few days.
And having it in your employee handbook lets your team know what they’re entitled to, should they choose to leave.
So, bare minimum, you’ll want to touch on:
👉 Starting is the hardest part. That’s why Trainual offers over 100+ employee handbook policy templates to help you get going! Start your free trial to get the templates.
Building your company employee handbook can be super daunting. Especially if you’re starting from scratch.
So I asked Sasha Robinson, Trainual VP of people and a major contributor to our own employee handbook, how you can build a better employee handbook. And here’s what she had to say:
Admittedly, employee handbooks are dense. And if all your top plays are just written down and handed to your team, chances are good they’ll gather dust. That’s because it’s not super engaging — especially for adult learners.
But by adding multimedia (funny gifs, video how-tos, and infographics), you can take your employee handbook to the next level. Plus, make sure that your team actually gets read.
That’s because adult learners are more likely to interact with something that keeps their attention — as opposed to making their eyes glaze over. So having a video or graphic that helps break down your important need-to-know can be a huge win.
🔥 Tip: Quick embeds make building a more engaging employee playbook easier than ever. Just add a video, photo, gif, or any other type of multimedia by dropping a link.
The last thing you want is for your employee handbook to be filled with legal jargon. Instead, as a general rule of thumb, explain everything so that an 8-year-old can understand it. (Read it to your kid if you have to.)
That way, your employees easily understand everything that's in your employee handbook. And they’re aligned with your expectations because you clearly communicated all the important need-to-knows.
🔥 Tip: Trainual lets you test that your team understood and retained everything they read in your employee handbook. That way, there’s no question about who knows what.
We’re just going to say it: we think you should ditch your old school employee handbook. Especially because chances are good that it’s just a bunch of scattered docs and emails. If it’s written down at all, that is.
But that’s not helpful! Instead, you want everything written down in one, easy to access spot (okay, we’re biased and think it should be Trainual). That way, you can assign the content in your employee handbook directly to your team members. And hold them accountable for all the important need-to-knows.
Your team can even reference the content in real-time whenever they have a question about how your company does something. Meaning, they’re more likely to read your employee handbook (sections of it, at least) again and again! Making it a huge win for you!
July 14, 2023
I bet when you read “employee handbook,” the first thing that came to mind was a dusty old book that makes a loud thunk noise as it hits the desk. Don’t worry — you’re not alone!
But the need for reliable people-driven processes that led companies to write employee handbook policies in the first place hasn’t gone away. In fact, all workers — new hires and long term employees included — need to be familiar with your policies and procedures. No exception.
So, if you're ready to revamp your human resources employee handbook (or you're starting from scratch), here’s a template (made with small businesses in mind) to get you going:
An employee handbook is a one-stop resource for all your company’s knowledge. Policies, processes, and procedures included. And when it comes to keeping your team aligned and accountable, it’s your business’ greatest asset.
And before you say anything — we know that old school handbooks have earned a bad rep. That they’re typically super dense and that, a lot of the time, no one really reads them. (We get it.)
That’s why we dubbed modern employee handbooks the much sexier sounding “business playbook.” Because they outline all the rules in one place. That way, everyone on your team knows what to do and how they can help your team win!
And if done right, your small business handbook will be where your team goes when they need to know how things are done.
But 2 things need to happen for it to do this. One, your company employee handbook needs to be up to date. Because plainly put, your team can’t know the right way of doing things when the directions are wrong or (and we shudder) aren’t documented.
And two, everyone on the team needs to actually read the employee playbook. Meaning, not just a quick skim but actually understand and retain the information.
🔥 Thousands of companies trust Trainual to keep their employee handbooks up to date and all in one place. Try for yourself.
We really can’t stress enough how beneficial having an employee handbook is for your company (regardless of its size). And how not having one is a huge miss when it comes to keeping your team aligned and accountable. But by law: no, you are not required to have an employee handbook.
However, a lot of federal and local governments do require that all employers (you included) notify all employees of certain workplace rights. So you'll need to check to see which legal requirements (both local and federal) apply to your business.
Typically, you can find these with a few Google searches. Just type “workplace laws” next to wherever your business operates from (city, state, and country) in the search bar. Then, rinse and repeat with “labor laws” and “employment laws.”
For example, the state of Arizona is an “employment-at-will” state. Meaning, at any time and for any reason, a company can let an employee go. Likewise, at any time and for any reason, an employee can decide to move on. The only exception is if both parties signed a contract saying otherwise or there’s another public policy that overrides this one.
And all Arizona employers are required by law to disclose this (and a few other rights) to their employees — whether or not they have a company employee handbook.
But with that being said, a small business handbook would be the perfect place to disclose this information. As well as put everything else your team members need to know so they can succeed.
Your company employee handbook will be shared and read, well, company-wide. So it’s better to air on the side of caution. Meaning, you’ll want to include everything and anything that your employees need to know.
But we know that’s super broad and not all that helpful. So, if you’re stuck, here’s some of the content you should include in your employee handbook:
✋ Note: This list is meant to act as a jumping-off point. So you’ll probably need to add (or take away) employee handbook policies, processes, and procedures to capture everything your team needs to know.
Every company — regardless of industry — has to welcome their new hires to the business. So page one of your employee handbook should be exactly that. A warm and consistent welcome to the team.
If you're stuck, think through how you would talk to your new hires in person on day one. You’d probably give them a quick rundown of your business and set expectations for their onboarding.
So, all of that should go here. Including:
Think of employment basics as your opportunity to define the professional relationship. Meaning, it's the right place and time to set expectations and make it clear where employees stand with your business.
And the best way to do that is to be upfront. Whatever questions your team might ask about their employment (and some that they’ll never think to ask), you’ll want to cover here.
For example:
When employees feel safe (physically, digitally, and emotionally speaking), they do their best work. It’s just a fact. But you can’t just tell them that you’re looking out for their wellbeing. You need to prove it to them!
And that starts by explicitly addressing where your company stands on the hard to talk about topics. Diversity, harassment, and public health included. That way, if something happens, there’s no grey area regarding how your company will respond.
Bare minimum, you’ll need to address:
Everyone should feel comfortable at the office (even if the office is now Zoom). And that starts by setting community-wide guidelines for how everyone is expected to behave at work.
And while you might be thinking that all your team members are adults (you’re not wrong), they’re also human. So this is one of those better safe than sorry situations. That way, no one’s boundaries accidentally get crossed.
Minimum, you want to address:
Let’s be real - as much as your team loves their jobs, they have it for the paycheck. So when it comes to how they get paid, spell it out.
But not all compensation comes with a paystub. So don’t shy away from all the other awesome ways that you invest in your employees. Such as:
Benefits and perks refer to everything your company offers that isn't compensation or development-related.
But far too often, people don’t know the amazing things their company offers. Or if they do, they're not sure how the benefits work or how to use the perks. Meaning, you’re left footing the bill for something that’s not getting used.
So let your team know what your company has to offer. Here are a few of the most common benefits and perks that you would want to mention:
Things feel more manageable when you know when they’re happening and how long they’re going to last. So you never want your team wondering when their next much needed day off is or when they should show up.
So outline everything they’ll need to strike a work-life balance, such as:
While you’d probably like to believe that all your employees are going to stay on your team forever, that’s just not realistic. So when the time comes that someone decides to - or is told to - move on, you want a clear game plan for their last few days.
And having it in your employee handbook lets your team know what they’re entitled to, should they choose to leave.
So, bare minimum, you’ll want to touch on:
👉 Starting is the hardest part. That’s why Trainual offers over 100+ employee handbook policy templates to help you get going! Start your free trial to get the templates.
Building your company employee handbook can be super daunting. Especially if you’re starting from scratch.
So I asked Sasha Robinson, Trainual VP of people and a major contributor to our own employee handbook, how you can build a better employee handbook. And here’s what she had to say:
Admittedly, employee handbooks are dense. And if all your top plays are just written down and handed to your team, chances are good they’ll gather dust. That’s because it’s not super engaging — especially for adult learners.
But by adding multimedia (funny gifs, video how-tos, and infographics), you can take your employee handbook to the next level. Plus, make sure that your team actually gets read.
That’s because adult learners are more likely to interact with something that keeps their attention — as opposed to making their eyes glaze over. So having a video or graphic that helps break down your important need-to-know can be a huge win.
🔥 Tip: Quick embeds make building a more engaging employee playbook easier than ever. Just add a video, photo, gif, or any other type of multimedia by dropping a link.
The last thing you want is for your employee handbook to be filled with legal jargon. Instead, as a general rule of thumb, explain everything so that an 8-year-old can understand it. (Read it to your kid if you have to.)
That way, your employees easily understand everything that's in your employee handbook. And they’re aligned with your expectations because you clearly communicated all the important need-to-knows.
🔥 Tip: Trainual lets you test that your team understood and retained everything they read in your employee handbook. That way, there’s no question about who knows what.
We’re just going to say it: we think you should ditch your old school employee handbook. Especially because chances are good that it’s just a bunch of scattered docs and emails. If it’s written down at all, that is.
But that’s not helpful! Instead, you want everything written down in one, easy to access spot (okay, we’re biased and think it should be Trainual). That way, you can assign the content in your employee handbook directly to your team members. And hold them accountable for all the important need-to-knows.
Your team can even reference the content in real-time whenever they have a question about how your company does something. Meaning, they’re more likely to read your employee handbook (sections of it, at least) again and again! Making it a huge win for you!
July 14, 2023
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